SWOT Analysis for Your Property Management Company

Performing a SWOT analysis for your property management company is crucial for identifying your strengths, weaknesses, opportunities, and threats. This strategic planning tool can help you understand the advantages and disadvantages of using a property management company and improve your property management business.

One of the services we provide for our clients is a market analysis. A market analysis provides useful information about the current state of your rental market. It also gives you the information you can use to benchmark your property management company against the competition. A SWOT analysis identifies opportunities you may not have considered. Together, they can help you create agile strategies that help you maintain your success.

Watch our video or keep reading for more information.

SWOT Analysis Template for Property Management 

If you take a business course, you’ll probably learn about the SWOT Analysis.

What is a SWOT Analysis? SWOT stands for strengths, weaknesses, opportunities, and threats. The SWOT is also known as a situational analysis. We recommend revisiting your SWOT every six months to a year.

SWOT is a tool you can use once you complete your market analysis or whenever you are thinking of making changes to your business strategy. It is an initial assessment of the conditions around you that gives you the information you need to make more effective plans.

You can do this by creating a grid in a spreadsheet, on paper, or using this image. How you track your thoughts is up to you, the important thing is to go through the process. Take the data from your rental analysis and incorporate it into your SWOT analysis to make it more effective.

Internal Analysis: Strengths and Weaknesses

In a SWOT analysis, strengths and weaknesses are internal, elements you have direct control over in your property management business. It is the starting point because you have to understand your resources and areas for improvement whenever considering a significant change in strategy.

Strengths include resources such as financial, or human resources (your staff), and technology such as your property management software. Weaknesses include internal elements such as debt, areas where your workflows or training need improvement, and other pain points in your day-to-day operations.

For example, Pretend Property Management Company (PPMC) may list the following for strengths and weaknesses:

Strengths:

1. 1. 1. 15 satisfied clients with 35 doors.

      2. Highly qualified staff.

      3. The company is financially sound.

Weaknesses:

1. 1. 1. Duplication of specific tasks is a waste of time.

      2. The unorganized filing and records system needs an overhaul.

      3. Aging computers need to be replaced in the next year.

External Analysis: Opportunities and Threats

These elements are out of your control, such as the economy, changing demographics of the area you operate in, new laws, and market trends. They influence your company but aren’t something you can alter in a significant way.

PPMC might find these opportunities and threats:

Opportunities:

1. 1. 1. Large Corporation is moving its headquarters to our area from another state, estimates that 1,500 employees are relocating to the area.

      2. A large segment of the population in the area is nearing retirement age.

Threats:

1. 1. 1. Two new multi-family units are under construction within our territory.

      2. Three other successful property management companies operate in our territory.

What is included in a Property Management Market Analysis?

A thorough property management market analysis will include research on your competition, local housing and economic trends, demographics, and area rental analytics.

Competitor Analysis

Take the time to learn about your competition. Learn who they are, and what they stand for, how they are marketing and their property management fee structure. Compare and contrast your company with theirs, are you missing out on some fees? Are your rental rates comparable? Learning this might take some creative research, cold calling, and secret shopping.

Try to learn everything you can about what they are doing well and where they need improvement. You can gain valuable insight by learning about what is and is not working for your competitors.

Housing, Economic, and Demographic Trends

Research the number of rental homes in your market, both single-family homes and multi-family units. Determine the vacancy rate of rentals in the area. Is yours comparable? Higher? Lower? Are the rental properties owned by local investors, out-of-state, or REITs? Additionally, what are the reasons your vacancy rates are different from the market? Are your rent rates too high? Too low?

Are there new companies moving to your area, or is your local economy experiencing a recession? Economic trends outside of your specific industry still matter. Knowing whether people are moving to or from your area for work or schools will help you position yourself to meet the needs of the market you have.

Area Rental Analytics

What is the average rent amount per square foot in your market? What is the average application fee in your market? The more data you can gather about your area, the better.

Compare and contrast what you find with what you offer - color-coded spreadsheets are one helpful tool you can use to see where you are against the competition at a glance.

Let Geekly Media Help Your Business!

From the SWOT analysis, as well as the market analysis, you can now draw some conclusions about your next strategic moves.

Pretend Property Management Company might decide to create targeted marketing aimed at the benefits of turning your property into a rental during retirement as a means of finding new business while also advertising on channels to capture the influx of potential renters. To prepare for the desired increase in business, PPMC plans an upgrade to key software that allows the automation of tasks and the appropriate technology to support the software.

Sometimes an outside perspective can help to identify strengths, weaknesses, opportunities, and threats that you can’t see because you are too involved in the management of your company. A third-party assessment can not only support your growth, but fuel it!

If you'd like to learn more about making your property management operations easier and more effective with an expert analysis from the outside, reach out to Geekly Media!